Guidance Department: College Counseling

St. Francis Prep is a college preparatory school, and 99% of our graduating class attends college. All college and scholarship applications are processed through the COLLEGE OFFICE - located in N-201. The College Office and the offices of the senior level counselors contain important college and scholarship information.

COLLEGE APPLICATIONS

As early as possible in senior year, seniors should write to the colleges of their choice to obtain applications for admission. City University and State University of New York applications are available in the College Office, and you may wish to check the application rack outside the College Office for other applications that we may receive.

SCHOLASTIC APTITUDE TESTS (SAT EXAMS)

Seniors should plan to take the SAT at least once in senior year. Certain colleges require certain SAT II (SUBJECT TESTS), and these should be taken by the December test date.
Students can complete applications for SAT andSAT II on line: www.collegeboard.com.
Students are responsible for submitting standardized test scores to appropriate colleges.

SUBMITTING APPLICATIONS TO COLLEGE OFFICE

Once you have completed filling out your applications, they should be submitted to the College Office in N-201. NO COLLEGE OR SCHOLARSHIP APPLICATIONS SHOULD BE MAILED TO THE COLLEGES YOURSELF. Please read and follow all guidelines carefully. (All procedures apply to college applications as well as scholarship applications)

1. College Office hours for submitting applications are Monday-Friday 8:15am-9:20am and 2:00pm-3:30pm.
2. Every application must have a school transcript to accompany it. You must bring in $5.00 per transcript you are requesting; this is a processing fee. You may pay in cash or by check made payable to St. Francis Prep. If you are submitting more than one application at a time, and are paying your transcript fee by check, you may combine your transcript fees onto one check.
3. Envelopes:
1. SUNY Applications: Bring the application in the pre-addressed envelope
2. CUNY Applications: You may use the provided envelope, or a 9x12 envelope addressed to the University Application Processing Center—NOT the individual college.
3. Other applications: Bring the application in a 9X12 envelope, addressed to the Undergraduate Admissions Office of the college to which you are applying.
4. Each application should have four (4) stamps on the envelope (due to the recent USPS changes) in the upper right hand corner. Please write the application deadline in pencil on the back flap of the envelope.
5. Please paperclip your check or money order to the application. NO CASH will be accepted! APPLICATION FEES VARY DEPENDING ON THE INDIVIDUAL SCHOOL, please refer to the individual application for all fees.
6. Each application must be accompanied by an APPLICATION PROCESSING FORM. Click the Link or go to the College Office and in W-101
7. Letters of Recommendation: Many schools request that students submit letters of recommendation with their applications. Colleges are looking for an assessment of your academic performance, therefore it is strongly suggested that you request a letter of recommendation from a teacher who taught you in a major academic subject. You should have had this teacher no earlier than your junior year. If your teacher agrees to write you a recommendation, please pick up a “Request for Teacher Letter of Recommendation” form from the College Office or W-101. Submit this form to your teacher with a stamped business envelope (one for each letter) addressed to the college receiving the letter. Letters of recommendation do not have to accompany your application, teachers may send them separately.
8. Mid-Year reports should be submitted to the College Office in January with a stamped and addressed (to the college you are sending the report to) business envelope.
9. Scholarship applications that require a transcript must be submitted the same way as any college application (envelope, transcript fee. . .)
10. If you choose to apply to colleges online, you must inform your counselor you have done so by indicating it on the Application Processing Form when you submit your transcript fee to the College Office. Filing online will not allow another person or your counselor the opportunity to review your full application and essay to ensure it is free of errors. Therefore, we strongly suggest that before you submit an application online that you print out a copy and show it to your counselor for review, make any necessary changes, and then submit the application online.
11. Students are responsible for having their standardized test scores sent directly to the colleges to which they are applying. Students may do so by logging on to www.collegeboard.com and following instructions for test score submission. This can also be done when you register for the SAT or ACT by listing the colleges you wish to receive your scores.
12. Once you submit your application to the College Office, the entire application must be complete. All forms, essays and accompanying materials (except letters of recommendation) must be included with your application. You may not hand in part of an application and submit another part at a later time. Enclose all materials your counselor needs to fill out WITH your application. Your counselor will complete these forms when they are checking your application.
13. NEVER give an application to anyone other than the College Office. ALL APPLICATIONS GET SENT FROM THE COLLEGE OFFICE. This insures their accuracy and safety of the processing of applications. The department will record the date you submitted your applications, attach your transcript, and give the application to your guidance counselor. After your counselor has completed their part of the application, it will be returned to the College Office, who will then record the date that your application was mailed from the College Office.

All other applications must be submitted at least four (4) weeks prior to the college deadline. It is advised that applications with Rolling Admissions policies still submit applications as soon as possible.
THESE DEADLINES MUST BE STRICTLY ADHERED TO. THE COLLEGE OFFICE CANNOT GUARANTEE THAT AN APPLICATION WILL BE RECEIVED BY THE COLLEGE DUE DATE OR DEADLINE UNLESS THESE PROCEDURES ARE FOLLOWED EXACTLY.

CHECK THE COLLEGE OFFICE BULLETIN BOARD FOR IMPORTANT AND CURRENT INFORMATION WEEKLY!!